3. Board of Directors
As per December 31, 2010, the Board of Directors of Adecco S.A. consisted of nine members.
3.1 Biographies of members of the Board of Directors
The following sets forth the name, year of birth, entry date, terms of office, nationality, professional education, and principal positions of those individuals who served as members of the Board of Directors as of December 31, 2010:
Rolf Dörig
Chairman
Thomas O’Neill
Vice-Chairman, member of the Audit Committee
Andreas Jacobs
Chairman of the Nomination and Compensation Committee
Francis Mer
Chairman of the Corporate Governance Committee, member of the Nomination and Compensation Committee
Judith A. Sprieser
Member of the Nomination and Compensation Committee
Alexander Gut
Member of the Audit Committee, member of the Corporate Governance Committee
Jakob Baer
Chairman of the Audit Committee, member of the Corporate Governance Committee
David Prince
Member of the Audit Committee
Wanda Rapaczynski
Member of the Corporate Governance Committee
3.2 Other activities and vested interests of the Board of Directors
Except those described in section 3.1 “Biographies of members of the Board of Directors”, no permanent management/consultancy functions for significant domestic or foreign interest groups and no significant official functions or political posts are held by the members of the Board of Directors of Adecco S.A. The Board of Directors assesses the independence of its members.
As per December 31, 2010, all members of the Board of Directors were non-executive. The members of the Board of Directors do not have important business connections with Adecco S.A. or with any of its subsidiaries or affiliates.
The Company provides services in the normal course of business at arm’s length terms to entities that are affiliated with certain of its officers, Board members, and significant shareholders through investment or Board directorship.
3.3 Cross-involvement
Section 3.3 of the Directive on Information Relating to Corporate Governance of SIX Swiss Exchange has been deleted from the Directive without replacement.
3.4 Elections and terms of office
Pursuant to the Articles of Incorporation, the Board of Directors consists of five to nine members (Art. 20 sec. 1 of the Articles of Incorporation; Internet: www.aoi.adecco.com). Members of the Board of Directors are elected for a term of office of one year, until the date of the next Annual General Meeting of Shareholders, and may be re-elected for successive terms (Art. 20 sec. 2 and 3 of the Articles of Incorporation; Internet: www.aoi.adecco.com). Adecco S.A.’s Articles of Incorporation do not limit the number of terms a member may be re-elected to the Board of Directors. Candidates to be elected or re-elected to the Board of Directors are proposed by the Board of Directors to the General Meeting of Shareholders.
3.5 Internal organisation structure
The Board of Directors holds the ultimate decision-making authority of Adecco S.A. for all matters except those reserved by law or the Articles of Incorporation to the shareholders. It determines the overall strategy of the Company and supervises the management of the Company. The Board of Directors operates under the direction of the Chairman and the Vice-Chairman who are appointed by the Board of Directors. As of December 31, 2010, the Board of Directors is composed of nine non-executive members. The agenda of the Board of Directors’ meetings is set by the Chairman. Any member of the Board of Directors may request that an item be included on the agenda. Members of the Board of Directors are provided, in advance of meetings, with adequate materials to prepare for the items on the agenda. The Board of Directors recognises the importance of being fully informed on material matters involving the Company and seeks to ensure that it has sufficient information to make appropriate decisions through, at the decision of the Chairman, inviting members of the management or other individuals to report on their areas of responsibility, conducting regular meetings of the respective committees (the Audit Committee, the Corporate Governance Committee, and the Nomination & Compensation Committee) with management, and retaining outside consultants and external auditors where appropriate, as well as through regular distribution of important information to its members. Decisions are taken by the Board of Directors as a whole, with the support of its three committees. The Chairman has no casting vote. If a member of the Board of Directors has a personal interest in a matter, other than an interest in his/her capacity as a shareholder of Adecco S.A., such member shall abstain from voting, where adequate. Amongst others, the Board of Directors has established Statements of Policy on Insider Trading as well as on Conflicts of Interest. The compliance with all Statements of Policy is closely monitored.
Each committee has a written charter outlining its duties and responsibilities, and regularly meets with management and, where appropriate, outside consultants. Committee members are provided, in advance of meetings, with adequate materials to prepare for the items on their agenda.
In 2010, the Board of Directors held ten meetings and phone conferences.
Attendance at meetings and phone conferences during 2010:
| Full Board | Audit | Corporate | Nomination & |
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Number of meetings in person | 6 | 4 | 4 | 4 |
Number of phone conferences | 4 | 5 |
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Average duration in hours |
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• Meetings in person | 5 hrs | 3 hrs | 1 hr | 1 hr |
• Phone conference | ½ hr | ¾ hr |
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Jakob Baer | 10 | 9 | 4 |
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Rolf Dörig | 10 | 3 [1] |
| 2 [1] |
Alexander Gut [2] | 6 | 4 | 2 |
|
Andreas Jacobs | 10 |
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| 4 |
Francis Mer [3] | 10 | 5 | 4 | 4 |
Thomas O’Neill [4] | 8 | 8 | 2 |
|
David Prince | 10 | 9 |
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Wanda Rapaczynski | 10 |
| 4 |
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Judith A. Sprieser | 10 |
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| 4 |
[1]Guest, without voting right.
[2]Member of the Board of Directors as of May 11, 2010.
[3]Member of the Audit Committee until May 10, 2010.
[4]Member of the Corporate Governance Committee until May 10, 2010.
The Board of Directors has discussed and assessed its own and its members’ performance. The Board of Directors concluded that the Board performed well and has the necessary resources and capacities available.
3.5.1 Audit Committee (“AC”)
The AC’s primary responsibility is to assist the Board of Directors in carrying out its responsibilities as they relate to the Company’s accounting policies, internal controls, and financial reporting practice, thus overseeing management regarding the:
- Integrity of the Company’s financial statements and other financial reporting and disclosure to any governmental or regulatory body and to the public and other users thereof;
- Adequacy and effectiveness of the systems of the Internal Controls Over Financial Reporting (ICOFR) and of the disclosure controls;
- Performance of the Company’s internal audit function;
- Qualifications, engagement, compensation, independence, and performance of the Company’s independent auditors, their conduct of the annual audit and interim reviews, and their engagement for any other services (refer to section 8. “Auditors”); and
- The Company’s compliance with legal and regulatory requirements relating to accounting, auditing, financial reporting, and disclosure, or other financial matters.
In 2010, the AC held nine meetings and phone conferences. For specific subjects, the CEO represents the Executive Committee in the meetings. The CFO, the Head of Group Accounting, the Head of Group Internal Audit, and the partners of the external auditors typically participate in the meetings.
As of December 31, 2010, the members of the AC were:
Name | Position |
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Jakob Baer | Chairman of the AC |
Alexander Gut | Member |
Thomas O’Neill | Member |
David Prince | Member |
3.5.2 Corporate Governance Committee (“CGC”)
The CGC’s primary responsibility is to assist the Board of Directors in carrying out its responsibilities as they relate to Corporate Governance principles. The CGC is charged with developing and recommending appropriate Corporate Governance principles and independence rules to the Company, including principles and measures on Corporate Responsibility as well as reviewing and reassessing such principles and rules to ensure that they remain relevant and in line with legal and stock exchange requirements. Recommendations as to best practice are also reviewed to ensure compliance.
In 2010, the CGC held four meetings. For specific subjects, the CEO represents the Executive Committee in the meetings. The Chief Human Resources Officer and the Head of Group Compliance typically participate in the meetings.
As of December 31, 2010, the members of the CGC were:
Name | Position |
|
|
Francis Mer | Chairman of the CGC |
Jakob Baer | Member |
Alexander Gut | Member |
Wanda Rapaczynski | Member |
3.5.3 Nomination & Compensation Committee (“NCC”)
The NCC’s primary responsibility is to assist the Board of Directors in carrying out its responsibilities as they relate to the Company’s nomination and compensation matters. The NCC is primarily responsible for the adequacy of the following functions:
- Providing recommendations to the Board of Directors regarding the general compensation policy of the Company, including incentive compensation plans and equity-based plans. Providing recommendations to the Board of Directors regarding the selection of candidates for the Executive Committee, the terms of their employment, and the evaluation of their performance;
- Reviewing and approving the objectives relevant to the compensation of the Executive Committee and a further group of senior managers;
- Assuring talent management including retention and succession planning; and
- Establishing criteria for the selection of candidates and recommend candidates for election or re-election to the Board of Directors, including candidates for committees of the Board of Directors, and including recommendations on compensation of the members of the Board of Directors.
In 2010, the NCC held four meetings. For specific subjects, the CEO represents the Executive Committee in the meetings. The Chief Human Resources Officer typically participates in the meetings. Members of the management do not participate in NCC meetings when their individual compensation matters are discussed.
As of December 31, 2010, the members of the NCC were:
Name | Position |
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Andreas Jacobs | Chairman of the NCC |
Francis Mer | Member |
Judith A. Sprieser | Member |
3.6 Responsibilities of the Board of Directors and the Chief Executive Officer (“CEO”)
In addition to the determination of the overall strategy of the Company and the supervision of management, the Board of Directors addresses key matters such as acquisitions, long-term financial commitments, management structure, risk management, budget approval, compensation policy, corporate identity policy, guidelines, and policy statements. The Board of Directors approves the strategy and objectives of the Company and the overall structure of Adecco developed by the CEO together with the Executive Committee. With the support of the AC, it reviews and approves the statutory financial statements of Adecco S.A. and the consolidated accounts of the Company. The Board of Directors also considers other matters of strategic importance to the Company. Subject to the powers reserved to the Board of Directors, the Board of Directors has delegated the coordination of the day-to-day business operations of the Company to the CEO. The CEO is responsible for the implementation of the strategic and financial plans as approved by the Board of Directors and represents the overall interests of the Company vis-à-vis third parties.
3.7 Information and control instruments
The Board of Directors’ instruments of information and control vis-à-vis management consist of the following main elements:
- All members of the Board of Directors regularly receive information about current developments.
- The CEO reports to the Chairman of the Board of Directors on a regular basis, while extraordinary events are communicated immediately.
- Formal meetings of the Board of Directors and of the Board’s Committees including sessions with the CEO and with other members of the Executive Committee or other individuals, at the invitation of the Chairman.
- Informal meetings and phone conferences between members of the Board of Directors and the CEO, as well as with other members of the Executive Committee.
- The management information system of the Company which includes (i) the monthly financial results including key performance indicators and (ii) a structured quarterly operational review of the major countries. Summarised consolidated monthly reports are distributed to each member of the Board of Directors; further details are provided to the members of the Board of Directors upon request.
- The Internal Audit function as established by the Board of Directors; the Head of Group Internal Audit reports to the Audit Committee; the responsibilities of Internal Audit are defined by the Audit Committee as part of their oversight function in coordination with the CEO and CFO. Internal Audit is concerned with the assessment of how the Company (i) complies with pertinent laws, regulations and stock exchange rules relating to accounting, auditing, financial reporting and disclosure or other financial matters and (ii) conducts its related affairs and (iii) maintains related controls.
- The Company has a risk management process in place which focuses on managing risks as well as identifying opportunities. The process is embedded in the Company’s strategic and organisational context and covers the significant risks for the Company including financial, operational and strategic risks. The Board oversees the management’s risk analysis and the measures taken based on the findings of the risk review process.
- External Audit: Refer to section 8. “Auditors”.